How do I set up an Absence Payment?

There are many reasons why an employee might have paid time off from work. In this section you can define and record these different types of paid absences. We have provided some pre-defined absence payment items for you to use. If these do not adequately explain your employee's reason for absence you can create new absence payment items as required. Please note that absences leading to statutory payments for sickness, maternity, or paternity should not be included in this section.

Go to Chart of Setup from Employer / Setup drop down menu. Click on the Absence Payment link under the Payment and Deductions section. Enter the absence payment type in the given box. State whether you would like to include the absence payment item in Gross Pay before or after PAYE tax ,NIC and/or Pension contributions are calculated.

If you select Yes, the absence payment item will be included in the employee’s pay before PAYE tax, NI and/or Pension contributions are calculated. If you select No, the absence payment item will be included after PAYE tax, NIC and/or Pension contributions are calculated.

Occurrence refers to the frequency setting for the item i.e. how often the payment item will be applied to the employee's wages. If the occurrence is set as 'Non-Recurring', the payment item will only apply on a one-off basis in the next pay calculation you run for the employee and after that it will not automatically reappear. Select the appropriate option from the drop down menu and click on the save to save the entered data.

Road Map - Absence Payment Setup

Employer/Setup -> Chart of Setup -> Payment & Deduction -> Absence Payment Link -> Absence Payment Type -> Save button

( 'Employer/Setup' is the button positioned in the tasking zone menu at the top. It is the first button from the left )